Recovery of VAT from abroad
Do you run a transport company? If so, we know that the subject of VAT refunds from abroad is not new to you. In the world of transport, VAT refunds from the EU, i.e. Germany, France, Spain and/or the other 27 countries, among others, are one of the first and most important topics when it comes to optimising a transport company's cash flow and reducing its costs.
If you don't run a company in the transportation industry, but you send your employees on business trips to other countries and pay for their meals and hotels at company expense, then you are surely wondering how to recover VAT from abroad. No worries - we can help! Especially since you can recover up to 27% of the amount of the paid invoice. Don't know how to recover VAT paid in Germany? Don't know the procedure for applying for a VAT refund from abroad? Among other things, our company deals with such tasks as VAT refund from France, excise tax refund from Belgium, VAT refund from Germany, that is, generally speaking, all matters related to the refund of VAT paid in the EU.
How can Impol help you recover VAT from abroad?
As a company with extensive experience, we are well aware that nowadays the increasing quality of transportation services must go hand in hand with a continuous reduction of costs. Companies recovering VAT from abroad can count on the professional support of our specialists. How to recover VAT from a foreign invoice from Germany or another EU country? When it comes to recovering VAT from abroad, we offer our clients the following solutions:
- standard VAT refund - where you save thanks to a very low margin, and in return you get your VAT back the moment you receive the decision from the country's tax office.
- Substantive assistance in the recovery of VAT from the EU - when your wish is to learn how to do VAT refunds yourself - we will be happy to help, for example, to advise, appeal against decisions, help with the recovery of VAT from abroad or even to carry out the formalities for VAT refunds after Brexit. We encourage you to take advantage of our expert advice on the refund of VAT paid in the EU. At any time, we are ready to present the most convenient solutions for you, optimized for your individual needs.
For the EU VAT refund cost category, you can apply for:
- refund of foreign VAT on fuel;
- refund of foreign VAT on tolls,
- reimbursement of foreign VAT on car parks,
- refund of foreign VAT on transport accessories,
- refund of foreign VAT on hotels
- reimbursement of foreign VAT on repairs and other costs, the recovery of which is determined by the internal rules of the reimbursement paradise.
So if you want to get a refund of VAT paid in the EU, then contact us via email: [email protected], telephone or use our chat room at the bottom right of the website.
Need help with EU fuel excise duty refunds?
It is now possible to apply for an excise tax refund after using a station in one of 7 European Union countries: Romania, Hungary, Italy, Spain, Slovenia, Belgium and France. Each country has different rates of this tax per liter of fuel. The waiting time for a refund also varies. For example, if you want an excise tax refund from Belgium, the whole procedure can take about a year. To make sure that your company has completed all the formalities, we encourage you to use our services. We will complete and send you the complete documentation and watch over the proper course of the entire process. Are you interested in an excise tax refund from, for example, Belgium? We remain at your disposal! Do you want to know more details about: fuel purchased abroad vs. VAT? We encourage you to read our blog post https://impolsarl.com/2021/05/17/zakup-paliwa-a-zwrot-podatku/
What makes us stand out from the competition when it comes to recovering VAT from abroad?
We have been dealing with the subject of VAT recovery from the EU for years. Our company is independent and accepts invoices from all suppliers at a fixed low commission and, just as importantly, without any hidden costs. IMPOL's overriding goal is to make it fast and beneficial to recover VAT from abroad. We encourage you to use our services to facilitate VAT refunds from France, Germany and other European Union countries. We will handle your EU VAT refund on the spot and hassle-free, and you will be able to focus on the other areas of your business.
VAT refund from abroad - basic information
VAT recovery from the EU can be obtained in connection with the purchase of goods or services that are related to business activities. For example, VAT reimbursement for purchases in Germany applies to, for example, fuel, lodging, rental of means of transportation. If your company maintains its own fleet, you can claim VAT recovery from Germany for costs incurred for parking fees, car repairs, etc. However, VAT recovery from Germany does not apply to toll receipts, as they are not subject to VAT.
Who can claim a VAT refund from abroad?
According to EU regulations, the procedure for VAT refunds from abroad applies to entrepreneurs who are registered active VAT payers in Poland. The registered office of the company must be located in our country, not in the member state of refund. In the case of not having a permanent place of business, taxpayers seeking a refund of VAT paid in the EU must not have a permanent residence or habitual place of abode in the country of refund.
A taxpayer that may be subject to the foreign VAT refund procedure is understood to be an entity that carries out activities regardless of their purpose or result, and which at the same time was neither exempt from tax under Article 113 of the Value Added Tax Law, nor carried out exclusively tax-exempt activities.
VAT recovery from abroad is not available to taxpayers occasionally supplying a new means of transportation to a destination within the European Union.
How to recover VAT from a foreign invoice? Deadlines for filing a claim
A claim for VAT recovery from abroad can be submitted until September 30 of the year following the year in which purchases were made in European Union countries. Exceeding this deadline will result in the loss of the right to apply for foreign VAT recovery.
To claim a VAT refund from the EU, the minimum amount claimed must be at least 50 euros per year or 400 euros for a three-month period. It must be stated in the currency of the country from which the refund is to be made.
The tax office in Poland has 15 calendar days to send a request for a VAT refund from abroad to the competent tax administration of a member state. Waiting for a decision from that country can take up to 4 months. If there is insufficient information to complete, the period may extend to 8 months from the date of receipt of the application. If the decision is negative, it is possible to appeal the decision, which further extends the time for recovering VAT from abroad.
The basic document for entitlement to a VAT refund from abroad is an invoice. It is also permissible to use receipts, provided that the regulations of the country allow it. For example, if your company refuels from our western neighbor and you are interested in recovering VAT from Germany, you can receive a VAT refund from abroad based on receipts up to 250 euros.
VAT refund from abroad - beware of the preferences of individual EU countries!
It should be noted that specific EU country VAT refund rules may apply in selected member states. So-called preferences relate to, among other things, refund periods, descriptions of activities, copies of mandatory documents, the requirement of sub-codes, codes of descriptive language when selecting goods. One must therefore be aware of the potential need to meet additional requirements, such as the submission of supporting documentation.
Some EU member states do not provide for the option of correcting submitted applications. In the maze of regulations it is not easy to get lost, so it is definitely worth using the help of IMPOL professionals. We know how to recover VAT from abroad and we will help you achieve it quickly and without unnecessary difficulties. We look forward to hearing from you. Join the ranks of our many satisfied customers today!